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Invoicing & settlement solution - Settlement Manager
Settlement Manager automates and streamlines receiving, matching and invoicing processes, reducing settlement errors and the cost of payables processing. Transforming your invoice receiving from paper to electronic and automating the receipt of goods and services directly from purchase order data, you'll realize significant efficiencies without losing crucial controls. This powerful Web-based solution also seamlessly integrates with existing ERP systems or financial applications to provide comprehensive source-to-settle automation.
Integrated order/receipt/invoice data eliminates manual and redundant data entry. You can easily navigate between electronic documents to speed up the invoice and settlement process. Faster invoice processing allows you to take advantage of prompt payment discounts and avoid late payment penalties.
Automated receipt creation provides easy tracking of the receipt and return of goods and services. Electronic receipts are automatically populated with purchase order data, reducing the risk of payment for unreceived, damaged or overshipped items.
Streamlined invoice management enables you to both receive e-invoices from suppliers and generate electronic invoices by ‘flipping' purchase order data. Establish approval rules and limits to automate transition to payment without need for manual intervention. The results speak for themselves: reduce the risk of duplicate payments or overpayments.
Settlement Manager accelerates receiving & invoicing
- Create quantity receipts for goods - receive, return or cancel all or partial quantities of items.
- Automatically populate receipt fields with purchase order data to ensure accuracy
- Enable centralized or distributed receiving
- Annotate receipts - add notes or attach documents even at the line item level
Invoicing
- Manage invoice activities and review statistics with user dashboards
- Create and receive invoices and credit memos electronically using Web-based EDI or cXML.
- Web portal for suppliers to create and send electronic invoices Match invoices by best practices -2-way (PO/invoice, PO/receipt, or invoice/receipt) or 3-way (PO/receipt/invoice)
- Capture non-purchase orders invoices (such as cell phones or utility bills) Enable dynamic matching tolerances
- Flip orders to invoices while checking for prior invoices quantities
- Role-based permission to modify invoices - edit discounts, tax, and shipping & handling at the invoice or line item level. Split accounting by dollar, quantity or percentage
- Update invoice status - mark invoices as in process, payable, paid or cancelled. Annotate invoices - add notes or attach documents, even at the line item level.
- Automate your entire purchasing and payables processes and integrate with existing ERP or financial systems
- Searchable repository of past invoice activity
Administration
- User management lets you approve and manage profiles including system access and role-based permission settings